Application Process 

 

All students in the parish are eligible to apply for admission to any Magnet Academy.  Applications can only be submitted online through the Magnet Academies website, http://www.lafayettechoice.com/.  Parents who do not have access to computers, may come during business hours to the Magnet Academies office located at 113 Chaplin Drive, Lafayette, LA 70508 to complete an application. Please call the Magnet Academies office for more information 337-521-7044. Parents may also visit an academy school and request to apply.

All students must live in Lafayette Parish to be eligible for a Magnet Academy.  Parents may visit www.lpssonline.com to find their child’s home zone school and contact information.  

There are two Phases for acceptance into a Magnet Academy.

Phase I: Lottery Priority

Applications will open in November of each year and will remain open for a period of (1) month.  Those students who apply within the deadline and meet the requirements will be placed in the lottery.  Applicants will be placed by a random computer drawing for seat capacity availably.  Applicants not selected will be placed on a numbered waitlist.

Phase II: Open Enrollment 

Applications will reopen a week after the lottery, once the lottery priorities have been assigned.  Open enrollment will be on a first come, first serve basis after all waiting list priorities have been assigned.  Phase II applicants must meet all requirements to be accepted into a Magnet Academy.

 

 

Magnet Academies Procedures


The Lafayette Parish School System offers magnet academy programs at various elementary, middle, and high school levels. In addition to providing students the curriculum required by state guidelines, the Magnet Academies offers specialized theme-immersed programs, allowing for more exciting and fulfilling educational opportunities. Students of Lafayette Parish can apply for admission in the Magnet Academies at appropriate grade levels. Only applicants who fulfill entry criteria will be eligible for invitation to enroll.

Intentional falsification, distortion, or misrepresentation on an application will result in disqualification for acceptance into the Magnet Academies.


Entry Criteria / Points of Entry

If an academy has academic grade requirements, the end of the year academic grades must be verified by June 1. Summer school grades will not be used to qualify. Individual academies may have additional entry requirements not listed in this general Entry Criteria.

Elementary Applicants: A completed application and for late entry in World Language Immersion 2nd – 5th grade: Proficiency in English and immersed language.

Middle School Applicants: A completed application and satisfactory completion of an interview, essay, audition, or examples of work. No level 3 or 4 discipline steps*, recommendation for expulsion or attendance at a disciplinary alternate site during 5th grade.

In High School Applicants: A completed application and satisfactory completion of an interview, essay, audition, letter of recommendation, or examples of work. No level 3 discipline steps*, recommendation for expulsion or attendance at a disciplinary alternate site during 8th grade.

*Discipline steps are defined in the LPSS Student / Parent Handbook

 

Lottery Process

The lottery is a computerized system that randomly selects students from completed, verified and submitted applications. A third party audit of the Magnet Academies’ Application and Selection Process will occur annually.

Students who wish to apply for more than one Academy may do so; however, a student cannot apply to more than two academies.

Once the lottery is conducted, parents/students are notified.  Once an applicant has accepted the invitation, the parent must contact the Academy Director or Principal of the school to begin the enrollment process.  Acceptance is limited by the number of seats available and entrance requirement. Applicants not accepted due to limited seats available, will be placed on a numbered wait list determined by the lottery system.

The initial invitation for academies with grade requirements is provisional. An official invitation is determined by a review of end of the year grades. Applicants who apply for a Magnet Academy and then are retained for academic deficiencies are subject to losing their seat. Students must fulfill entrance requirements to join a magnet academy.

Applicants invited to enroll in the Magnet Academies program will have 21 calendar days to respond. Failure to respond will result in an auto-decline. If there is a waitlist, the invitation will immediately be sent to the next waitlist applicant.

Once all entrance requirements have been verified and the process is complete, the parent/student will receive a final invitation to attend the magnet academy. Intentional falsification, distortion, or misrepresentation on an application will result in disqualification for acceptance into the Magnet Academies

Students who move into the district after the selection process is complete, may apply to LPSS Magnet Academies through late entry, and will be placed in an academy that has open seats and no waitlist.


Language Immersion Applicants

Students applying to a world language immersion academy whose primary language at home is not English must be screened by the LPSS ESL Department’s staff in order to be eligible.  Students who would benefit from ESL services will have their application considered for acceptance on a year to year basis.


Waitlist Process

Applicants placed on the wait list will have the choice whether to remain on a waitlist. Once a seat is vacant, the next applicant on the waitlist will be invited to accept a seat. Eligible applicants with two applications who are invited to one and waitlisted for the other must respond to the invitation within 21 calendar days. Eligible applicants placed on waitlists for two academies must respond to the first invitation received within 21 calendar days.


Special Needs Applicants

It is the policy of the Lafayette Parish School System to provide equal educational opportunities for all students.  LPSS recognizes that some students with disabilities may have specific needs, which must be considered in the development of their educational program. Such considerations include whether the applicant’s special needs can be appropriately addressed in the LPSS Magnet Academies program.  Accordingly, for students with disabilities, the applicant’s individualized educational plan (IEP) team or Section 504 team shall review the applicant’s desired academic program and determine on an individual basis whether that program can meet the student’s needs as identified by the IEP or IAP.  The LPSS Magnet Academies’ office will enforce the final determination by the IEP or the 504 team. Parents must submit appeals to their applicant’s respective school committee. 


Priority

The Magnet Academies utilize various priority indicators for qualified applicants accordingly. Applicants must satisfy all applicable entry criteria or continuous criteria in the academy pathway. Priority status is only activated once all other criteria have been fulfilled.


Sibling Priority

Students who have an older sibling enrolled in a magnet academy will be given priority to enroll in that magnet academy at the same elementary school. Applicants meeting these criteria will have priority in the assignment process only after providing an official birth certificate to the Magnet Academies’ office.  The application process will be paused until an official birth certificate is brought to Magnet Academies’ office for verification.

For the sake of the Magnet Academies Lottery, a sibling is defined as: two or more children or offspring having one or both parents in common; a brother or sister residing at the same or different addresses; and/or adopted child(ren).

Middle and high school applicants will be considered for sibling priority only if they share the same birthdate (twins, multiples).


Pathway Priority

Applicants who have attended a lower-grade Magnet Academies’ program that is aligned with the next level academy program will be given priority to that academy. Applicants must have completed all the curriculum requirements in their program and be eligible for entrance at the next level to qualify for pathway priority. Students/parents who wish to continue with the pathway must apply during the lottery period.


Enrollment

Enrollment is a commitment for the duration of the entire academy program. Once an applicant is formally invited and has accepted the invitation the parent must contact the academy program administrator at the academy school to begin the enrollment process. In order to preserve placement in a program, all Magnet Academies students must adhere to the LPSS District policies and the LPSS Parent/Student Handbook.  Students and parents must complete the Magnet Academies Commitment Form.

If seats are available and entrance criteria are met, entry into an academy for grades K-8 may close after the 10th day of school up to the first Progress Report date, depending on the academy.


Expectations

Students in all academies are expected to complete required academy coursework, participate in activities, and fulfill academy expectations to remain an academy student.  Unless for extenuating circumstances, this includes appropriate attendance, discipline, and participation in the academy’s curricular activities including field trips, contests, performances, and competitions. Students may be placed on probation for not meeting the academy’s established expectations. Students / parents are to complete a Magnet Academies Commitment Form.

An academy may set higher standards for specific course work.  Refer to the school’s academy page and website for specific requirements.

Academics:  Students are to remain in good academic standing as determined by their academy.  Students not meeting the established criteria may be placed on probation.

Discipline: Students must adhere to district discipline policies found in LPSS Student / Parent Handbook, as well as academy specific policies or requirements. This may include lab protocols, internship behavior, and JROTC guidelines. Students who incur Level 3 discipline steps, recommended for an expulsion, or attend a disciplinary alternative school, may be placed on probation or removed from the academy. In elementary school, this includes Level 4 discipline steps.

Attendance: Students must adhere to LPSS district attendance policies. The Magnet Academies’ office will work closely with the Child Welfare and Attendance department to determine necessary actions. Students with attendance issues may be removed from the academy.

Participation: Students are expected to participate in any academy activity, including rehearsals, after school functions, and field trips. Academy directors and/or principals reserve the right to approve or deny any requests by students to miss an academy-related activity. Students must also satisfy any dues or fees associated with the academy. Failure to fulfill this expectation is considered breaking the agreement made with the Magnet Academies Commitment Form.


Due Process/Probation

After a first violation for any enrollment expectation, a meeting between the student and the academy director/principal will be documented with a written plan to resolve the deficiency. A letter documenting the violation will be placed in the student’s academy file and mailed to the parent explaining the situation and the plan to resolve the deficiency.

If a second violation for any enrollment expectation occurs, a meeting between the student, parent, and the academy director/principal will be documented with a written plan to resolve the deficiency. A letter documenting the violation will be placed in the student’s academy file.

Academy probation will result with the third violation for any enrollment expectation. A meeting between the student, parent, academy director/principal, and administrator/counselor will be documented with written plan established to resolve the deficiency. The student will be placed on academy probation. A letter documenting the violation will be placed in the student’s academy file and mailed to the Magnet Academies office.

A recommendation for removal from the academy will occur with the 4th violation for any enrollment expectation. A meeting between the student, parent, and academy director/principal will be documented detailing the reasons for the student to be recommended for removal from the academy. The academy director/principal will submit the request to the Magnet Academies department. The LPSS Magnet Academies committee will determine if the student will be removed from the academy.  Parents can appeal the decision to the Magnet Academies department within five (5) business days of receiving removal notice.


Removal from an Academy

Academy students should excel in academics, attendance, discipline, and participation.  When deficiencies are discovered, school staff, the parent, and the student should take measures to strengthen the areas of deficiencies through due process.

There are times when deficiencies cannot be resolved and it may be necessary to remove a student from an academy. The recommendation for removal from the academy would come from the school committee.  The form is sent to LPSS Magnet Academies’ office for final approval. Removal from an academy would occur immediately and the student would return to their zoned school.  A parent would have five (5) school days to appeal the decision to the LPSS Magnet Academies’ office. During an appeal, the student remains at the academy.

In the event that a student is sent to a disciplinary alternative site, the student will be removed from the academy.  The school’s administration and academy director may appeal this decision to retain the student in the academy.  If the student is removed from the academy, the student would return to their zoned school when leaving the disciplinary alternative site.

Students attending educational sites for reasons other than discipline may return to the academy if the academy course work is current.

Once a student is removed from an academy, the student cannot reapply to any academy during that year.


Voluntary Withdrawals from an Academy

If a parent wishes to cancel the accepted assignment prior to the start of the new school year, the withdrawal form must be completed and submitted to the LPSS Magnet Academies’ office.  Once the form has been processed, the student will be reassigned to their zoned school and the seat will be opened to the next student on the waitlist.

Once the school year begins, any parent request to withdraw from the academy must occur at the school.  The school staff should be a part of making an informed decision. If the school committee agrees that it would be in the best interest of the student to withdraw, a five (5) day wait period may be implemented for students who would be attending their zoned school in LPSS different than the academy site.  This would provide the student and parent a reflection time. 

The form is sent to the Magnet Academies’ office for final approval.  Students are allowed to withdraw for extenuating circumstances, as determined by the LPSS Magnet Academies Review Committee.  Students, who voluntarily withdraw during the school year, will return to their zoned school.  Once a student withdraws from an academy, the student cannot reapply to any academy during that school year, unless extenuating circumstances exist.

Students moving from the Lafayette Parish School System may withdraw at any time.


Transportation

Transportation, utilizing designated satellite stops, is available for all students who choose to attend the LPSS Magnet Academies. Parents must submit transportation requests at the academy school site when enrolling the academy student(s). Prior to the first day of school, parents are encouraged to check with the academy school to ensure their student(s) are appropriately tagged as bus riders.


Athletics and Extracurricular Activities

Magnet Academies’ students, who wish to participate in athletic programs, may do so in compliance with all eligibility rules for their level of competition.  For high school students, this includes compliance with the guidelines of the Louisiana High School Athletic Association.

Magnet Academies’ students, who wish to participate in extracurricular activities, may do so unless the guideline of a state or national organization, which sanctions the activity, prohibits immediate participation.